Presentation Instructions

Information for Oral Presentations

Sessions with oral presentations will take place from Monday to Friday from 09:30 (after the morning plenary lectures) to 12:30 and from 14:30 to 17:30 (except Wednesday afternoon). There are 18 parallel sessions; 14 in the Congress Center (rooms beginning with A, B and C) and 4 in the Steigenberger Belvedere Hotel (Rooms beginning with S).

All talks must be uploaded onto the computer in the room in which the talk is to be given before the session in which the presentation is due to take place. A technician will be present in the room from 09:00–09:30 and 13:30–14:30 for uploading talks, which should be on a USB stick or CD. The time slot allocated to a talk that is not uploaded prior to the session cannot be guaranteed. Please ensure that your file is compatible with Office 2007 and Vista and Windows XP.

It is not possible to present talks using a speaker’s laptop, as this disrupts the smooth running of the session. It is the speaker’s responsibility to ensure that their talk is uploaded to the presentation computer in the correct room. An exception is given to speakers wishing to present their talks from an Apple Computer. These speakers should ensure that they have the appropriate VGA connector for their machine, and have checked that it will work appropriately with the conference data projectors.

Speakers should arrive at their allocated session not less than 20 minutes before the start of the first presentation in order to meet with the chairperson and check with the technician. All presentations must be given in English, which is the official language of the Conference.

Oral presentations are allocated 15 minutes and keynote talks either 15 or 30 minutes. 15 minute talks should be finished after 12 minutes, and 30 minute keynotes after 25 minutes, to leave time for discussion. The chairperson will give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers strictly stick to this scheme to ensure that all 18 parallel sessions are synchronized.

Information for Poster Presentations

Most days there will be two poster sessions during the conference. These morning and afternoon sessions run concurrently with the oral sessions. The exceptions to this are on Wednesday afternoon and on Friday during which there are no poster sessions. Refreshments, including light snacks in the morning and a limited amount of beer for afternoon sessions will be available in the Poster Hall (in the Ice Stadium).

Posters must be no larger than 1m wide x 1.5m high, or it will not be possible for them to be displayed. Board numbers for each presentation are shown in the program. Morning posters should be put up on the correct board between 08:30 and 09:30 on the day allocated to its presentation. Afternoon posters should be put up between 08:30 and 13:00. Those presenting morning posters should be at their poster to answer questions between 09:30 and 12:30. Those presenting afternoon posters should be at their poster between 14:30 and 17:30. If there will be any time during this period when no author can be present, a card should be left indicating when the author will next be present.

The materials required to attach each poster to the board will be supplied. Posters should be removed between 19:00 and 21:00 on the day of presentation, apart from on Wednesday when posters should be removed by 14:00. Posters not collected by these times will be removed by the conference organizers and recycled.